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Customer Information and Shipping List

Copy the required list, add known information and send it to the manager. You can indicate the items that are unclear at the moment and we will assist in verifying them.

01

Inquiry list

Help define scope of services and prepare preliminary proposals.

  • Product link or description
  • quantity
  • city where supplier is located
  • estimated weight and size
  • city of delivery
  • expected time
  • whether you need assistance with purchasing
  • reply contact information
Use this list to organize your inquiries
Download template
02

Supply and arrival list

Please provide it before the package arrives at the warehouse to facilitate order matching.

  • Order number or identification information
  • supplier and contact information
  • product details and quantity
  • number of packages
  • China domestic logistics tracking number
  • estimated arrival date
  • invoice or packing details
  • required photos or inspection items
Use this list to organize your inquiries
Download template
03

Packaging requirements list

Describe the areas to be protected and any packaging adjustments allowed.

  • Order number
  • fragile or sensitive parts
  • whether to retain original packaging
  • whether combined orders are allowed
  • additional packaging required
  • labeling requirements
  • unit weight or size restrictions
  • budget and confirmation method
Use this list to organize your inquiries
Download template
04

Receiving Preparation Checklist

Arrange the handover location, reservation, on-site conditions and unloading division in advance for the transporter to confirm the terminal arrangements.

  • Recipient's name or company name
  • primary and backup contact numbers
  • receiving city, zip code and complete address
  • handover method (delivery/self-pickup/authorized pick-up, to be confirmed)
  • estimated number of pieces, packaging size and gross weight
  • vehicle entry restrictions and on-site conditions
  • appointment time and contact time
  • who will arrange the unloading personnel and equipment
  • formal information provided as required
  • special receipt requirements
  • changes and the person responsible for confirmation
Use this list to organize your inquiriesBlog
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05

Packing information table

Provide cargo and packaging information by case to make it easy to verify each shipment and evaluate shipping arrangements.

  • Order number
  • Box or package ID
  • Contents of each box
  • Product quantity and unit
  • Packaging type
  • Net and gross weight per package, kg
  • Length × width × height per package, cm
  • Stackability and known restrictions
  • Batteries, liquids or other special handling needs
  • Photos of products, packaging and labels
Use this list to organize your inquiries
Download template
06

Mechanical equipment transportation parameter table

Provide known equipment parameters for carriers to evaluate loading, securing and unloading arrangements.

  • Equipment name and model
  • Quantity of equipment
  • Transportation status dimensions and units
  • Equipment weight and weight of each package in kilograms
  • Known center of gravity position
  • Marked lifting points or manufacturer's lifting diagram
  • Whether it can be disassembled and its dimensions after disassembly
  • Moisture-proof, shock-proof and tilt protection requirements
  • Photos and existing drawings
  • Loading conditions and available equipment
  • Unloading conditions and available equipment
  • Shipping and destination addresses
Use this list to organize your inquiries
Download template
07

Preliminary evaluation form for batteries and energy storage products

Existing information and data will be provided to shipping professionals for evaluation; submitting a list does not constitute confirmation of receipt or shipping.

  • Product name, manufacturer and model
  • Battery chemistry system
  • Capacity and unit of each battery: Wh, kWh or Ah
  • Known rated voltage, V
  • Configuration: independent battery, packaged with equipment or already installed in equipment
  • Battery quantity and cargo weight
  • Status: new, used, damaged or other
  • Test results and shipping information available
  • Packaging method and terminal protection
  • Product, label and packaging photos
  • Shipping location
  • Destination country, city and address
  • Specific versions and host and accessory configurations
  • nameplate input and output parameters and corresponding instructions
  • proposed usage scenarios and issues to be confirmed
  • independent status of technical confirmers and carrier assessments
Use this list to organize your inquiriesBlog
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08

Reservation and long-delivery procurement nodes

Confirm the items clearly before payment, and track the goods’ availability and warehousing progress.

  • Order number and specification version
  • supplier and reservation deadline
  • payment object and agreed node
  • expected delivery date and confirmation basis
  • cancellation or postponement processing agreement
  • next progress confirmation date
  • warehouse arrival identification and inspection requirements
  • temporary storage or batch plan
  • change of confirmer
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09

Order, payment and packing verification

Fill in according to the order line; items with differences are marked as pending verification and will not be smoothed out by themselves.

  • Order number and line number
  • product model, quantity and unit
  • order currency and amount
  • payment composition and voucher corresponding range
  • box number and quantity of goods per box
  • actual and undelivered quantity
  • final packaging version
  • differences, person in charge and next step
  • data recipient and verified channel
Use this list to organize your inquiriesBlog
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10

Arrival acceptance and exception records

Correspond on-site observations to box numbers; uninspected items are clearly noted.

  • Order number and shipping number
  • box number, model and manifest version
  • receiving time, place and recipient
  • handling or unpacking before inspection
  • outer packaging status and photo number
  • physical quantity and visible differences
  • functional inspection scope and uninspected items
  • contacted units and work orders
  • next action and person in charge
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11

Sample and batch acceptance confirmation

Record sample approval scope, batch inspection and change confirmation respectively.

  • Purpose and key requirements
  • supplier and model
  • sample number and specification version
  • confirmation of physical object or illustration
  • inspection items, methods and conditions
  • executor, date and results
  • untested or unconfirmed items
  • batch inspection scope and quantity
  • changes in materials, components or packaging
  • approver and scope of approval
Use this list to organize your inquiriesBlog
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12

Return goods preparation list

Obtain receipt confirmation first, and then track transportation and subsequent processing separately.

  • Original order, model and quantity
  • location of goods and actual holder
  • box number, current status and photo record
  • receiving name, address and confirmation number
  • agreed return purpose and processing scope
  • packaging size, weight and special components
  • various fees, payer and undetermined items
  • required documents and responsible verification party
  • records of pickup, receipt and follow-up processing
  • next follow-up date and contact person
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13

Division of Purchasing and Logistics Responsibilities

Fill in the person who provides information, execution and approval according to the order node.

  • Order number and related goods
  • nodes or pending issues
  • input data and versions
  • data provider
  • executor and agreed scope of work
  • approvers and approval items
  • completion basis and recipient
  • response or follow-up time
  • substitute contact person and escalation channel
  • unresolved matters and actions to be approved
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14

Temporary inventory and batch shipment

Distinguish physical inventory, pending processing and out-of-warehouse, and confirm remaining goods one by one.

  • Order number, supplier and arrival identification number
  • temporary storage purpose and expected processing date
  • box number, quantity and unit of measurement
  • quantity ordered and differences to be verified
  • pending, approved for shipment and actual outbound status
  • warehousing billing starting point, unit and agreed deadline
  • details of this shipment and recipient
  • unpacking, repacking and data update requirements
  • instruction version, approver and execution confirmation
  • actual handover voucher and remaining inventory
  • next review date and contact person
Use this list to organize your inquiriesBlog
Download template

After filling in the known information, it can be sent to the team via WhatsApp or Telegram. The checklist is used to prepare for consultation, and specific documents and shipping requirements are confirmed by cargo.

The next shipment starts with one communication

From China.For your business.

Tell us what needs to be transported and confirm the next step together.

Discuss your shipment